Which plan is right for you?
Rule of thumb: about 10 receipts per employee per month. Most are single-line receipts (1 token each); multi-line invoices count for more, see the token model below.
Plans
All paid plans include unlimited team members. A free Bootstrapper tier (20 tokens/mo, 1 accountant seat, Xero / QBO sync) is available for solopreneurs.
Starter
For startups and growing teams.
- Unlimited team members
- GST/VAT compliance (5 jurisdictions)
- Tax registration capture
- 300 document tokens per month
- Custom categories and email support
- Then $0.130 / token overage
No credit card required.
Growth
For scaling businesses.
- Everything in Starter
- 1,000 document tokens per month
- Lower overage ($0.109 / token)
- Priority email support
No credit card required.
Scale
For larger organisations.
- Everything in Growth
- 4,000 document tokens per month
- Lowest overage ($0.095 / token)
- Dedicated Slack channel
Need 5,000+ tokens/mo? Email [email protected] for a custom Scale plan.
How we count document tokens
You pay per document token, not per receipt. The model is simple and predictable. A single-line receipt is the base unit. Long multi-line invoices burn more tokens because they take more AI work to extract correctly.
| Document type | Line items | Tokens |
|---|---|---|
| Receipt / simple invoice | any (single total) | 1 |
| Multi-line invoice | 1 - 10 | 3 |
| Multi-line invoice | 11 - 20 | 6 |
| Multi-line invoice | 21 - 30 (e.g. 25) | 9 |
| Multi-line invoice | 47 | 15 |
| Failed extraction | 0 | 0 |
Formula: simple invoices = 1 token. Multi-line invoices = 3 × ceil(line items / 10). Failed extractions never charge.
The “team tax” tells the real story
Legacy expense tools charge per user. ExpenseFlow’s Starter tier is $39 per month no matter how many submitters you add.
| Feature | Legacy tools Expensify, Brex, etc | ExpenseFlow Starter tier |
|---|---|---|
| Cost per user | ~$9/user | $0/user |
| Team of 10 | $90/month | $39/month |
| Team of 20 | $180/month | $39/month |
| Document allowance | Often capped | 300 tokens included, flexible overage |
| Yearly cost (10 users) | ~$1,080 | ~$468 |
A team of 10 saves around $612 per year versus legacy per-user pricing.
What happens if we grow fast?
Growth-friendly
Hit your token allowance? We never shut you off.
Three guarantees when your team’s volume grows beyond the included pool:
Flexible overage
Cents per extra token, not dollars. No surprise invoices.
Easy upgrade
Move to Growth or Scale any time to lower the per-token rate.
Never blocked
Document processing never stops, regardless of overage state.
Pricing questions
The FAQ below covers what business owners ask before they commit. If yours is not here, the contact page routes straight to the founder.