Expense and bill automation that shows its work.
Snap, forward or upload a receipt or bill. ExpenseFlow codes every line, applies your country's tax rules, catches duplicates and supplier credits, and waits for your approval. Then it posts to Xero or QuickBooks with the receipt and its approval history attached.
It does the check a senior bookkeeper would, and tells you why.
Every line gets an account, a tax treatment and a written reason. When a rule applies, like New Zealand’s 50% cap on entertainment, the line is split for you. Anything it is unsure of is flagged, never posted quietly.
Reading the receipt is the easy part.
Most tools stop once the receipt is read into fields. The hours are in what comes next. ExpenseFlow does these steps too, so you approve instead of re-checking.
Code every line to your accounts
Mixed invoices split line by line against your chart, learning each client’s habits.
Apply the right local tax
GST, VAT and HST rules for each country, with traps flagged before anyone approves.
Split what is only partly claimable
Statutory caps split automatically; business-use percentages applied the same way every time.
Catch duplicates and credits
The same invoice twice is flagged; a supplier credit note is matched and applied to its bill.
Get the right person’s approval
Owners, managers and staff each have a role, and staff never approve their own spending.
Post it with the evidence
In Xero or QuickBooks with the receipt and its approval history attached to the transaction.
Everything you get, in one subscription.
Capture, coding, tax, approvals, reimbursements and sync usually means three or four tools. Here it is one, priced by what you process.
Save time
Save money
Stay compliant
Stay in control
Work anywhere
Fit your books
Your team is set up the moment they hit forward.
No app to install and nothing to upload. Staff forward a receipt from their own email to your company address, and it is filed under their name, coded and waiting for approval.
On the road? Snap a stack of receipts one after another on a phone, or pick files straight from Google Drive.
Any language. Any currency.
A receipt from a supplier in Ho Chi Minh City, Kuala Lumpur or Shenzhen reads as cleanly as one from down the road. It reads 200+ languages, keeps the original currency, and posts to Xero or QuickBooks with the exchange rate for that day.
Your team can travel and buy abroad without the paperwork turning into a translation job.
Coming soon: every line translated into the language you chooseCredit notes, applied to the right bill.
A supplier credit is recognised as credit, matched to the invoice it corrects, and posted to Xero or QuickBooks already applied. Money owed to you comes off what you pay.
Built for the tax rules where you work.
Pricing you can predict, line by line.
You pay for the work done, measured in document tokens, never for logins. A coffee receipt and a forty-line trade invoice are not the same job, so they are not the same price.
Unlimited users on every paid plan. You are told at 80% of your allowance, and processing never stops if you go over.
Priced per client, not per seat.
From $29 per client a month, dropping as you add clients. Unlimited staff. Founding firms get 30% off for good.
Bookkeeper pricingStart free. Add your whole team.
A free plan for light use, then $29 a month for your whole team with no per-user fees.
Business owner pricingBank statements. Upload a statement and see which transactions still have no receipt behind them, so you know exactly what to chase.
Line-item translation. See every line of a foreign receipt in the language you choose, so you can do business anywhere without a language barrier.
Questions
How is this different from Dext, Hubdoc, Expensify or Brex?
Capture tools are built to get documents into your ledger quickly. ExpenseFlow captures too, then does the review that comes after: local tax rules applied per line with a written reason, partly claimable amounts split, approvals by the right person, duplicates and supplier credit notes caught, and the receipt attached in Xero or QuickBooks. Pricing is per client for bookkeepers, with no per-seat charge, and flat per company for business owners.
How does the per-client price compare to Dext's Practice plans?
List pricing is $21 to $29 per client per month depending on firm size, against Dext Practice's $23.92 to $25.64 (monthly billing, Rest of World). So the headline rate is comparable or lower, before the structural differences: line-item extraction is included at every tier (Dext meters it separately, from $0.50 per document), each client includes 300 document tokens versus Dext's 250, team members are unlimited, and there is no 10-client minimum or 5-seat cap. Firms joining now also get the 30% founding discount, locked forever, which brings the rate to $14.70 to $20.30.
Does anything post to my ledger automatically?
No. Every capture is held in the review queue with its account, tax treatment, confidence and any flags, beside the original document. A person approves before anything syncs to Xero or QuickBooks Online. Corrections are remembered for that client, so the same supplier is coded right next time.
Which accounting platforms do you sync with?
Xero and QuickBooks Online are live today. Bills, expenses and supplier credits sync with tax codes, tracking categories, classes and locations mapped to what you already use, and the source document is attached to the transaction. Sage, MYOB, FreeAgent and Reckon are on the roadmap. CSV export works for any other platform.
Which countries does ExpenseFlow support?
Tax rules cover Australia, New Zealand, the United Kingdom, Singapore and Canada, applied per line. Receipts in other languages and currencies are read too and keep their original currency. The subscription is billed in USD in every country.
What happens to a supplier credit note?
It is recognised as a credit, not a bill, and matched to the invoice it corrects. You apply it, keep it on account, or record a refund. After approval it posts as a credit note in Xero or a vendor credit in QuickBooks Online, already applied, with the PDF attached.
Can I try it next to the tool I use now?
Yes. Forward the same documents to both and connect the same Xero or QuickBooks file during your free trial. At the end of the month, compare what each tool left you to check by hand.
What is apportionment, and does ExpenseFlow handle it?
Some expenses are only partly claimable. Entertainment in Canada and New Zealand is capped at 50% by statute, and items like a work vehicle or a phone are claimable only to their business-use percentage. ExpenseFlow splits the statutory cases into a claimable and a non-claimable line with the right tax code and account. You can also set a fixed business-use percentage per account or category, and it is applied the same way every time. It never invents the percentage, and you approve before it posts.
Does it have proper roles and approvals for a team?
Yes. Owners, finance admins, managers, employees and external bookkeepers each have a role, with approvals gated per document. Managers approve their team's spending, employees and managers cannot approve their own, a bookkeeper cannot approve their own submissions, and approval rules can route by amount, category, supplier, currency or person. Bookkeeping firms get firm-to-client assignment and unlimited seats.
Is my data secure?
Data is encrypted at rest and in transit. SOC 2 Type II compliance is in progress. We never sell or share financial data, and you can export or delete your data at any time.
Why should a single-country firm pay for rules in five countries?
You are not paying extra for them. The price is the same whether you use one country or five. The other countries are there for cross-border clients and for the day you take on your first international client.
See it check your own receipts.
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