Your firm bills $180 an hour for work an AI does in sixty seconds.
The work isn't the bookkeeping. Bookkeeping is judgment, and judgment is what your clients pay for.
The work is the data entry that gets in the way of judgment. The receipt-coding. The GL-matching. The line-by-line GST review. The hour you lose every Wednesday afternoon undoing what Dext put in the wrong account.
ExpenseFlow handles the sixty-second work so you can spend the rest of the day on the $180-an-hour work.
No credit card required. Connect Xero or QuickBooks Online and process your first receipts in minutes.
Your clients don't pay you
to type.
They pay you because you noticed the Bunnings docket had a coffee machine on line nine and coded it to staff amenities, not office supplies. They pay you because you flagged the AU consulting invoice for reverse charge before it hit the GST return. They pay you because at the partner review, you can explain why every number is what it is.
That's judgment. That's what they're buying. The data entry is the toll booth on the road to the judgment, and it's been getting more expensive every year that Dext put up prices.
ExpenseFlow removes the toll booth. The line items, the GL codes, the GST treatment, the substantiation thresholds, the duplicates, the suspicious vendors. All decided before the capture reaches your queue. By the time you open it, the work has been done. You're confirming, not transcribing.
Three steps.
You only do the last one.
Forwarded, snapped, or bulk-uploaded.
Your clients forward invoices to a per-client email address. They snap photos on mobile. You bulk-upload from a back office. Captures route themselves to the right client inbox.
Set up once / clientEvery field. Every line. Coded.
Every field extracted. Every line item coded against that client's chart of accounts. The right GST or VAT treatment applied per line, not per invoice. ABN, VAT, or supplier reg captured for substantiation. Duplicates flagged. Suspicious vendors flagged. Thresholds surfaced.
The work Dext leaves for youYour call. Then sync as drafts.
You open the queue. Capture, original receipt, suggested coding, side by side. You approve, edit, or send back. Nothing posts to Xero or QuickBooks Online until you do.
✓ Drafts only, always, by designYour queue. Every capture,
held for your approval.
The same inbox your team uses, embedded live. Click any capture in the list. Document info, line items, AI confidence and compliance, all in one panel. Approve, edit, or send back. Nothing posts until you press the button.
Invoice buyer name is 'Meridian Trading Pte Ltd' (GST Reg No: 201987654K), but the company is 'Crater SG'. These appear to be different legal entities.
TAX AGENTWhat if it
gets it wrong?
Our 95% target is the mean of three components recorded for every captured document. Every claim here is testable. Ask for a parallel-run trial against your current tool and we'll share the per-document accuracy breakdown for your real invoices.
Did we read the receipt?
Vendor, dates, totals, tax registration number, line items. All transcribed from the source document.
Did we pick the right account?
Per-client vendor rules learn from your corrections and map to the chart of accounts you actually use. This is where the AI does its work.
Did we apply the right tax line?
UK VAT including reverse charge, AU and NZ GST, Canadian GST/HST/PST stack, Singapore GST including OVR.
Every capture is held for bookkeeper approval before posting. The confidence score tells you how much review effort to spend. High-confidence captures are usually a glance-and-approve. Low-confidence captures get full attention. The bookkeeper always presses the button. If anything is wrong, it's wrong in the queue, not in the ledger.
The edge cases that cost your clients money every quarter.
This is where Dext, Hubdoc, AutoEntry, Datamolino quietly miscode and you find it at year-end. ExpenseFlow surfaces them at capture.
New Zealand
Where Dext, Hubdoc, AutoEntry quietly miscode and you find it at year-end. ExpenseFlow surfaces them at capture.
Read the New deep dive →Side by side with what you're using now.
Two-way sync.
Continuous. Attachments preserved.
Once you approve a capture, it lands in Xero or QuickBooks Online immediately, not in a nightly batch. Tax codes, tracking categories, classes, locations, and original receipt attachments are preserved end to end.
Already using something else? See how we compare.
We put the comparisons in plain language so you can decide for yourself.
Template OCR, 10-client minimum, 5-seat cap, line items cost extra.
See full comparison →Header-only capture, no tax-line coding, limited accounting platform support.
See full comparison →Credit-based pricing, no per-client learning, single-country tax handling.
See full comparison →Two doors. Same engine.
Wholesale from $28 per client / month.
- Unlimited junior staff
- Unlimited client submitters
- Per-client vendor rules plus chart of accounts
- Practice review queue with approval workflow
- White-glove migration from Dext or Hubdoc
Per company, $39 per month flat.
- Unlimited team members
- Your accountant gets one-click access at tax time
- Forward, snap, or upload. Same capture
- Line-by-line coding into your accounting system
- Five-jurisdiction tax handling on every plan
Asked, answered.
Two structural differences. (1) The AI is built on frontier vision AI, not template OCR. It reads context, handles edge cases, and learns your categorisation rules per client over time. (2) Pricing is per-client wholesale for bookkeepers (with no minimum and no per-seat charge) and flat per company for business owners.
A 10 to 50% premium for line-level multi-jurisdiction tax handling, unlimited team members at no extra cost, no 10-client minimum, no 5-seat cap, and AI that learns per client rather than per template. If your firm runs more than 5 staff seats or fewer than 10 clients, the total cost gap usually flips in ExpenseFlow's favour. Most partner firms either absorb the wholesale rate (saving 8 to 12 hours per client per month) or bill it through to clients at $30 to $50 per month for the expense-management service.
No. Every capture is held in your review queue with the AI's GL suggestion, tax treatment, and confidence score alongside the original receipt. The bookkeeper reviews and approves before anything posts to Xero or QuickBooks Online. Corrections feed back into the per-client learning loop, so the AI gets the same vendor right next time.
Nothing hits your ledger without bookkeeper approval. The mistake is corrected in the review queue, the per-client learning loop picks up the correction, and the AI applies it to similar future captures. The bookkeeper is always the last set of eyes.
Xero and QuickBooks Online are live today with two-way sync. Tax codes, tracking categories, classes, locations and original receipt attachments are preserved end to end. Sage, MYOB, FreeAgent and Reckon are on the roadmap and prioritised by demand. CSV export is available for any other platform.
Tax-rule coverage targets Australia, New Zealand, the United Kingdom, Singapore and Canada. The AI applies the correct local treatment per line. Receipt capture and accounting-platform sync run in local currency; the SaaS subscription is billed in USD across every country.
95% measured average, computed as the mean of three components per document (OCR, GL code, tax code). The measurement is against bookkeeper corrections in production, not against our own outputs. Low-confidence captures are flagged for full review. We never guess silently.
That works. You can run ExpenseFlow alongside Dext or Hubdoc for the first 30 days to compare per-document accuracy. We share the per-document accuracy breakdown for your real receipts during the trial.
The AI layer is abstracted. We can route between vision models per task without changing the user-facing product. Pricing to you does not change if our underlying model cost changes.
256-bit encryption at rest and in transit. SOC 2 Type II compliance is in progress. Captured receipt images are stored hashed and timestamped so the audit trail stays intact. We never sell or share financial data. Export or delete your data at any time.
You're not paying extra for the other jurisdictions. The pricing is the same whether you use one country or five. The multi-jurisdiction handling is there for cross-border firms and for the days you take on your first international client. If you're single-country, you get the best-in-class engine for that country at the same price.
Resources
Free reference material,
no signup needed.
Guides
Deep dives on UK VAT and MTD, AU GST and BAS, CA GST/HST/PST, NZ GST, SG GST, plus the bookkeeping software stack.
Tax calculators
UK VAT, AU GST, NZ GST, CA HST, SG GST. Add or extract tax, jurisdiction-correct, no signup.
Accounting glossary
Plain-language definitions of 80 bookkeeping and tax terms with country-specific notes for UK, AU, NZ, CA, SG.
Alternatives
Side-by-side comparisons against Hubdoc, Dext, and AutoEntry with sourced citations from each vendor.
Get the sixty-second work
off your desk.
Start your free trial. No credit card required. Connect Xero or QuickBooks Online and process your first receipts in minutes.