An AutoEntry alternative for Xero firms.
ExpenseFlow vs 
AutoEntry charges two credits per line-item invoice against a pool that expires in 90 days. ExpenseFlow includes line-by-line coding on every bill, no credit packs, no expiry, no quarter-end surprises.
No credit card required. Connect Xero or QuickBooks Online and process your first receipts in minutes.
ExpenseFlow vs AutoEntry,
sourced and side by side.
Every AutoEntry claim below is sourced from Xero or AutoEntry's own documentation. We did not summarise from memory.
ExpenseFlow
Sage's own AutoEntry product page confirms: an invoice or receipt with line items captured costs two credits, double a header-only document.
↑ Source: Sage US, AutoEntry product page
The same Bunnings bill,
extracted two ways.
A real workshop invoice with six line items across two GL codes. Watch what reaches Xero from each tool, and what you would have to do next.
Four reasons,
in their own words.
Drawn from migration conversations with practicing bookkeepers running Xero. The pain on the left, ExpenseFlow's answer on the right.
From AutoEntry to ExpenseFlow
in three steps.
There is no data migration. Historical bills stay in Xero. You only change the inbox you forward invoices to going forward.
Day one: one client, one inbound address.
Pick the client where credit-pack costs hurt the most. Forward their existing supplier invoices to a unique ExpenseFlow address. Map their Xero account once. Existing suppliers update the billing email once and future invoices route automatically.
Week one: review every draft closely.
Every bill lands in Xero as a draft. You open each one, sanity-check the line-by-line GL coding, and approve. ExpenseFlow learns your client-specific preferences from each correction, so by the end of the week the drafts need fewer touch-ups.
After: spot-check instead of re-code.
You stop reviewing every line and start scanning batches. The deterministic GST engine and per-client GL learning means the drafts that reach Xero are usually right. You spot-check the exceptions, not the routine.
Questions bookkeepers ask
before they leave AutoEntry.
No. Every bill gets line-item coding by default, no per-document surcharge, no separate credit pool to manage. That is the single biggest pricing-mechanics difference versus AutoEntry, where a line-item invoice costs 2 credits instead of 1 and bank statement pages cost 3 credits per page.
AutoEntry captures the tax summary block from a document and matches against your accounting platform's tax-code list. ExpenseFlow uses a deterministic rules engine written against HMRC, ATO, IRD, CRA, and IRAS guidance, so edge cases like capital purchases, zero-rated supplies, and reverse-charge imports are routed by rule. Ambiguous lines are flagged for review rather than mapped to a default.
No. The first time you connect a client's Xero organisation, ExpenseFlow pulls the chart of accounts, suppliers, tax codes, and tracking categories. You map a handful of high-volume suppliers up front, the AI learns the rest from your first week of approvals.
ExpenseFlow checks for duplicates before a draft is created in Xero, so cleanup happens upstream of your review queue. Matching covers exact supplier-date-amount duplicates as well as near-matches where a supplier sends both a PDF and an email body of the same invoice.
Nothing. Historical bills already published from AutoEntry to Xero stay in Xero with their original attachments. ExpenseFlow only handles bills going forward, from the day you point a supplier's email at your new ExpenseFlow address. There is no data migration to manage.
Yes. ExpenseFlow is firm-level by default. One login covers every client, with role-based access (admin, reviewer, viewer) and an audit trail of every action per user. There is no per-client account to spin up separately.
Per-client and transparent, billed monthly in USD across all jurisdictions. No credit packs, no 90-day expiry on unused capacity, no surprise quarter-end top-ups. We publish the rate card before your beta ends so there is no question about what comes next.
Thirty days free.
No data migration.
Forward one client's bills to a unique ExpenseFlow inbox. Map their Xero org once. See line-level drafts in your queue within an hour. Cancel any time during the beta.
Other alternatives,
and the regional deep dives.
Replacing Dext
Dext is multi-platform OCR. ExpenseFlow is Xero-native: line-level coding against your client's Xero chart of accounts and drafts that never auto-authorise.
Replacing Hubdoc
Hubdoc captures bills at the header. ExpenseFlow codes each line against your client's actual Xero chart of accounts and posts a draft bill ready for review.
How the Xero integration works
Scopes, sync cadence, tax codes per line, tracking categories preserved.
ExpenseFlow · United Kingdom
HMRC-aligned VAT, MTD-ready, line-by-line. Reverse charge handled.
ExpenseFlow · Australia
BAS-ready GST with G1 to G19 labels intact. The Six AU miscodings explained.
ExpenseFlow · New Zealand
IRD-aligned 15% GST handling, line-by-line. The Six NZ miscodings explained.
ExpenseFlow · Canada
GST/HST/PST across every province. Recoverable vs non-recoverable split.
ExpenseFlow · Singapore
IRAS-compliant GST. Reverse charge, customer accounting, Reg 26 blocked.