You stay the bookkeeper.
We do the data entry.
Line-by-line coding against your client's chart of accounts. The right GST treatment per line. BAS-ready out of Xero or QuickBooks Online.
Every capture held in your review queue until you approve it. Drafts only. Never authorised.
Fitzroy Trading Co North Lane Bistro Whitcombe Building Five active AU clients,
sorted by review urgency.
The same inbox your team uses, embedded live with real AU captures. Click any one to see how it's coded. Drafts only, synced to Xero or QuickBooks Online when you approve.
BAS ready 14 line items detected. Dext-style header coding would lump these into one GL. ExpenseFlow split across Plant & Equipment (1410), Workshop Consumables (6200), Repairs & Maintenance (6520), and Staff Amenities (6240).
LINE-LEVEL Header-level coding
made you the clerk.
The Bunnings docket with fourteen lines on one GL code. The Division 69 entertainment block applied to a working lunch, or not applied to a client dinner. The A$82.50 threshold the partner asks about during BAS review. The capital purchases coded to consumables because the OCR couldn't tell.
The Wednesday afternoon before BAS lodgement, spent undoing what Dext put in the wrong account.
What this is.
A line-by-line coding engine for Australian bookkeepers and BAS agents using Xero or QuickBooks Online.
Receipts come in. Line items get coded against the client's chart of accounts. The right GST treatment gets applied per line. BAS labels stay intact through to Xero or QuickBooks Online.
You approve. It posts as a draft.
Three steps.
You only do the last one.
Forwarded, snapped, or bulk uploaded.
Email forwarding. Mobile photos. Bulk upload. Captures route to the right client inbox automatically.
Set up once per clientEvery line. Coded.
Every line item, against the client's chart of accounts. 10% GST, GST-free, input-taxed, and out-of-scope distinguished per line. ABN captured. Tax-invoice fields extracted. The A$82.50 substantiation threshold surfaced when a receipt crosses it with missing fields. Capital purchases tagged. Fuel tax credit eligibility identified.
The work Dext leaves for youYour call. Then sync as drafts.
You open the queue. You approve. It syncs to Xero or QuickBooks Online as a draft. The partner does the final authorise. BAS labels G1 to G19 stay intact through the chain.
✓ Drafts only · always · by design Australia,
at a glance.
Quarterly BAS ready.
G1 to G19 mapping flows through to Xero or QuickBooks Online with no manual re-keying.
Tax-invoice substantiation.
ABN and supplier fields captured. The A$82.50 threshold surfaced for review on every receipt that crosses it.
5-year retention.
Immutable receipt image plus hash and timestamp. Audit trail preserved without manual storage management.
95% accuracy is
testable, not a slogan.
The mean of three components, recorded for every captured document. Every claim is testable. Ask for a parallel-run trial against your current tool and we'll share the per-document accuracy breakdown for your real AU invoices.
Did we read the receipt?
Vendor, ABN, dates, totals, line items. All transcribed from the source document.
Did we pick the right account?
Per-client vendor rules learn from your corrections and map to the chart of accounts you actually use. This is where the AI does its work.
Did we apply the right tax line?
10% GST, GST-free, input-taxed, out-of-scope, Division 69 entertainment block, low-value vs over-A$1,000 import treatment, fuel tax credit eligibility.
If anything is wrong, it's wrong in the queue, not in the ledger.
Six AU miscodings that come back
to bite you at BAS lodgement.
Drawn from the ATO rules ExpenseFlow ships with today. The traps surfaced for review before the receipt is synced.
ASIC fees, council rates, stamp duty, not 10%.
Customs duty, ASIC fees, court fees, land tax, council and water rates, stamp duty, payroll tax, motor-vehicle registration, and most government levies are GST-free, not 10%. ExpenseFlow flags receipts where a 10% rate has been applied to one of these supplies.
Account-keeping is input-taxed. Stripe and Tyro are not.
Bank fees, account-keeping charges, dishonour fees, and interest are Input Taxed (not standard-rated). But merchant fees, EFTPOS terminal rental, and Stripe, Square, or Tyro processing fees do carry 10% GST. The platform applies the right code per fee type.
Client dinners deny GST credits to the extent of Division 32.
GST credits on entertainment expenses (client dinners, parties, social events) are denied under Division 69 of the GST Act to the extent the expense is non-deductible under Division 32 ITAA. Working meals, staff amenities (tea, coffee in office), and entertainment subject to FBT remain claimable. Elections under Subdivision 69B (50/50 split or 12-week register methods) are available for meal entertainment. ExpenseFlow classifies entertainment receipts by purpose, not just by supplier name.
The 1/11 reconciliation, checked every receipt.
The platform verifies extracted GST against the 1/11 rule on every receipt. If the GST shown on the invoice does not reconcile to 1/11 of the inclusive total, the receipt is surfaced for review before being synced.
Three different paths from one purchase decision.
Since 1 July 2018, low-value imported goods (under A$1,000) are no longer GST-free. Registered overseas suppliers collect GST at point of sale and remit to the ATO. Goods over A$1,000 attract GST at customs, claimed via the import permit. Imported services and digital products to GST-registered businesses can trigger reverse charge under Division 84 where the recipient is partially-exempt or non-registered. ExpenseFlow routes each path correctly and tags receipts that fall under low-value imports for input tax credit review.
Under $82.50 / over $82.50 / over $1,000, three rule sets.
Receipts up to A$82.50 do not require a tax invoice. Above A$82.50, a valid tax invoice with supplier ABN is required. Above A$1,000, buyer identity is also required. The platform captures ABN and surfaces receipts above each threshold for review.
Two-way sync.
Attachments preserved.
Continuous on approved captures, not nightly batches. GST codes, tracking categories, BAS labels, and original receipt attachments preserved end to end.
Side by side with
what you're using now.
Pricing in
one paragraph.
$28 to $39 per client per month, with the rate dropping as your firm grows. No client minimum. No seat cap. Line items included at every tier. BAS labels mapped at no extra cost.
Subscription in USD. Receipt capture, GST coding, and Xero or QuickBooks Online sync run in AUD end-to-end for your AU clients. Only the SaaS subscription itself is USD, so one rate card across every practice you might serve.
See full bookkeeper pricing →- Token allowance300 / client
- Team seatsUnlimited
- Client submittersUnlimited
- Trial30 days parallel
- BillingMonthly USD
The deep dive that
actually answers the question.
AU · GST & BAS · Updated May 2026 Australia GST and BAS: the complete guide for 2026.
The 10% rate. GST-free supplies. Input-taxed items. Division 69 entertainment GST-credit denial and Division 32 ITAA deductibility. Fuel tax credits and motor vehicle rules. Low-value imports under A$1,000 (overseas-supplier-collected since July 2018) and Division 84 reverse charge on imported services. Tax-invoice substantiation thresholds. The G1 to G19 BAS labels and how each maps from a captured receipt.
Questions AU bookkeepers ask
before they switch.
Nothing posts without your approval. The mistake is corrected in the queue. The system learns. Next time the same vendor is coded correctly. The bookkeeper is always the last set of eyes.
Yes. Captured receipts are stored as digital records meeting the ATO's substantiation rules, with GST extracted line by line. The quarterly BAS exports from Xero or QuickBooks Online use the correct G1 to G19 mapping with no manual re-keying. Retention is the ATO-required 5 years.
Xero and QuickBooks Online AU are supported natively today. Bills, spend money transactions, and supplier credits flow with GST codes and tracking categories preserved. MYOB and Reckon are on the roadmap. Request access with your platform flagged and the founder will follow up directly.
Yes. The system distinguishes 10% GST, GST-free supplies (fresh food, exports, certain education and health), input-taxed items (financial services, residential rent), and out-of-scope transactions, applying the correct code per line.
Yes. The bookkeeper portal is built for BAS agents and bookkeepers running portfolios of SMB clients. Switch between clients in one click. Each company has isolated data, integrations, and audit trail.
For receipts above A$82.50 the ATO requires a valid tax invoice with the supplier's ABN, GST amount, and date. ExpenseFlow extracts each of those fields, surfaces receipts above the threshold with missing ABN information for the bookkeeper to follow up, and stores the invoice image for the 5-year retention period. ABN registry verification is on the roadmap.
Both. Reporting basis is set per client. ExpenseFlow respects cash-basis GST timing on capture and accrual on bill date as appropriate. The underlying accounting platform's setting drives the BAS output.
Receipts for fuel and vehicle expenses are tagged so eligible fuel tax credit transactions are easy to identify at BAS time. The platform also captures odometer data when uploaded so log-book and statutory method calculations have a clean source.
Yes. Most practices do this by default during the trial. We share per-document accuracy breakdowns for your real AU invoices during the trial.
Subscriptions are billed in USD so there is one consistent rate card. Receipt capture, GST coding, and accounting-platform sync run in AUD end to end. Only the SaaS subscription itself is USD.
Live for AU bookkeepers
and ready in minutes.
Start a free trial today. Connect Xero or QuickBooks Online and process your first AU client receipts in minutes.
Other ways to use the same engine,
depending on your angle.
Australian GST calculator
Add or extract 10% GST, plus the ATO one-eleventh check. No signup.
AP automation for Xero firms in AU
Same workflow, framed for bill capture, supplier coding and Xero sync.
A Dext alternative for AU firms
Line items on by default. No per-supplier toggle. BAS labels intact.
IRD-aligned 15% GST
Same engine, NZ tax authority. For trans-Tasman practices.