ExpenseFlow
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Built for founders

Expense management that just works, with tax built in.

Claude Sonnet 4.6 categorises your expenses instantly, applies GST and VAT per line, and syncs to your accounting software. No manual review, no tax headaches, no per-user fees as your team grows.

Start free See business owner pricing
Forwarded from finance@
Receipt #2847 · 6 seconds ago
Capturing
North Lane Bistro
15 May · 12:48
ABN 53 047 281 442 Surfaced for review
  • 2 x Long black GST 10% $11.00
  • Avocado toast GST 10% $18.50
  • Sparkling water 750ml GST-free $6.00
Subtotal $32.32
GST 10% $3.18
Total $35.50
Xero Synced to Xero · Meals & Entertainment
3.4s

Tax compliance, simplified

Stop worrying about GST and VAT rules. The platform handles them at line level on every receipt.

Automatic tax treatment

The AI determines GST or VAT treatment per line item. Food versus alcohol versus office supplies. Different rates, handled automatically without manual lookups.

Differentiator

Registration capture

ABN, VAT and GST numbers are extracted from every receipt and surfaced on the transaction for review against the supplier record. (Registry validation against government databases is on the roadmap.)

Audit-ready export

Every expense carries its source document, capture timestamp, and approval history. BAS time or GST return? You are ready in seconds, not days.

Supported tax jurisdictions:

United Kingdom Australia New Zealand Canada Singapore

Your team spends. We do the rest.

Stop chasing receipts. Start seeing your spending trends.

Step 1

Capture without logging in

Forward email receipts, snap a photo on mobile, or bulk-upload from a back office. No new passwords for the team to forget.

Step 2

AI reviews and codes

ExpenseFlow extracts all details, applies GST or VAT per line, and flags duplicates before anything hits your books.

Step 3

Tax-ready and synced

Expenses sync to Xero or QuickBooks Online with the correct tax treatment already applied. BAS time? You are ready.

6 hrs
Average founder spend on expense admin
per month, before ExpenseFlow
15 min
Same founder, with ExpenseFlow
reviewing the anomaly report
5h 45m
Returned to your month
What would you do with an extra workday?

The ROI of automated clarity

What happens when expense processing becomes automatic and tax-compliant.

Cut waste spending

+15% avg

The problem: Most startups die because they do not see the cash crunch coming.

The fix: We surface “zombie spend” (unused SaaS, duplicate subscriptions) instantly. Founders typically find around $450/month in wasted spend in their first week.

Stop doing $20/hr work

6 hrs / mo

The problem: Your time as a founder is worth a lot more than tagging receipts.

The fix: Delegate the grunt work to AI. Reclaim 6+ hours a month for sales, product, and hiring.

Due-diligence ready

100%

The problem: Raising a round or selling the company. Messy books kill deals.

The fix: Every expense carries its source document. When investors ask for a data room, the financials are audit-proof and ready in seconds.

Native integrations

Sync to the accounting platform you already use

Xero and QuickBooks Online today, two-way and continuous. Sage, MYOB, FreeAgent and Reckon on the roadmap.

Xero logo

Xero

Live

Bills, expense claims and supplier credits sync with tax codes and tracking categories preserved per line.
QuickBooks Online logo

QuickBooks Online

Live

Bills, expenses, vendors, classes and locations preserved end to end on every captured document.

Pricing that respects your burn rate

Start free. Grow when you are ready. No enterprise sales calls.

Bootstrapper

$0/forever

20 document tokens per month. AI categorisation. Xero / QuickBooks sync. 1 accountant seat. No credit card.

Starter

$39/month

300 document tokens/month. Unlimited team members. GST/VAT compliance.

See all 4 tiers, comparison table and FAQ

Common questions from founders

The FAQ below covers what business owners ask before they commit. If yours is not here, the contact page routes straight to the founder.

Frequently asked questions

Do I really get unlimited users for $39?

Yes. Whether your team has 5 or 50 submitters, the Starter tier stays $39/month. The platform charges for processing volume (document tokens), not login seats. Add the whole team on day one with no per-user surcharge.

What if I am not in Australia or the UK?

Tax-rule coverage targets Australia, New Zealand, the UK, Singapore and Canada. The AI applies the correct local treatment per line (AU and NZ GST, UK VAT, Canadian GST / HST / PST, Singapore GST) and syncs in the local currency. The subscription is billed in USD across every country, so the rate card is the same wherever you are.

Do I need an accountant to use it?

No. The free tier and the Growth plan are designed for founders to manage themselves. If you do work with an accountant, the platform gives them one-click access to your live ledger so you do not have to export anything by hand. Most founders run themselves for a quarter, then hand the live view to their bookkeeper at tax time.

How does the AI handle my team's specific spending patterns?

Categorisations learn over time. When you correct something, the AI remembers and applies the same rule going forward, scoped to your business. After two or three weeks of use, the categorisation matches how your bookkeeper would code things without further intervention.

How accurate is the AI?

Our target is 95% average accuracy, measured as the mean of three components per document: OCR (did we read the receipt correctly), GL code (did we pick the right account), and tax code (did we apply the right GST or VAT treatment per line). Low-confidence captures are surfaced for human review with the original receipt alongside the extraction, so you never get silent mistakes posting to Xero or QuickBooks Online.

What happens if my team exceeds the document limit?

You are notified at 80% of the included pool. After 100%, a small per-document overage applies in cents, not dollars. You can also upgrade to a higher tier any time to lower the per-document rate. Document processing never stops, regardless of overage state.

Is there a free tier?

Yes. The Bootstrapper plan is free forever for up to 20 document tokens per month, including AI categorisation, mobile and email capture, one accountant seat, and CSV / Xero / QuickBooks Online export.

Keep exploring

Business owner pricing

Free tier and 3 paid tiers. Unlimited team members on every paid plan.

For Bookkeepers

How ExpenseFlow scales practices managing multiple clients.

Integrations

Live and on-roadmap accounting-platform integrations.

Tax calculators

Free UK VAT, AU GST, NZ GST, CA HST, SG GST calculators. No signup.

Guides

Deep dives on VAT/GST/HST rules, MTD, BAS and the software stack.

Accounting glossary

Plain-language definitions with country-specific notes.

Expense management for the UK

HMRC-aligned VAT and Making Tax Digital readiness.

Expense management for Australia

BAS-ready GST handling for Australian businesses.

Get expense management out of your week

Free tier forever. The Starter plan is $39/month with unlimited team members.

Start free