What makes real estate books hard
For an agent, the car is the biggest controllable cost and the most common over-claim. Every country allows only the business share, worked out from a logbook or a set method, and Singapore disallows private car costs altogether. After the car come client entertainment, portal and marketing fees, the phone and the home office.
What ExpenseFlow checks on an agent’s receipts
Fuel, servicing, tyres, car insurance, roadside assistance, car washes and parking are flagged with your country’s rule:
- Australia. Claim only the business share, by cents per kilometre or the logbook method, and check FBT if staff can use the car privately.
- United Kingdom. Claim the business share of actual costs or use the simplified mileage rate, not both for the same vehicle, with a mileage log.
- New Zealand. Claim only the business share, using a logbook, the 25%-of-running-costs shortcut or the kilometre rate.
- Canada. Deduct only the business share, from a logbook of total and business kilometres, on line 9281 of Form T2125.
- Singapore. Costs on an explicit S-plate car are flagged as blocked under Regulation 27, rather than apportioned.
Everything else it does on every receipt
- Captures receipts by email forward, upload or phone photo, between viewings.
- Applies business-use percentages you configure per account or category, consistently.
- Codes each line to an account and tax code, with a written reason and a confidence score.
- Routes uncertain lines to a review queue with roles and per-row approvals before anything posts.
- Syncs after approval to Xero with the source document attached, or to QuickBooks Online as a coded bill.
What it does not do
It does not keep your logbook, compute the business-use percentage, calculate FBT or the fuel scale charge, or file your return.